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The Church Operations
Checklist

52 practical weekly tasks that help pastors and church admins run a healthier, better-organized church — without burning out.

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What's Inside

Everything your church needs
to run like a well-oiled machine

Organized into 6 operational areas. Print it, share it with your team, and check things off every week.

Volunteer Coordination

Stop the last-minute scramble. Weekly systems that keep your volunteers engaged and showing up.

  • Role assignment workflow
  • Appreciation touchpoints
  • No-show backup protocol
  • New volunteer onboarding

Board Communication

Keep your board informed and aligned without drowning them in emails and meetings.

  • Weekly pastoral update format
  • Agenda prep checklist
  • Financial report timing
  • Decision escalation framework

Small Group Management

Groups that stay connected, grow in attendance, and don't silently fade away.

  • Attendance check rhythm
  • Leader communication cadence
  • Guest welcome protocol
  • Curriculum coordination

Visitor Follow-Up

The system that turns first-time guests into connected members — before they disappear.

  • Same-day welcome contact
  • 7-day touchpoint sequence
  • Connection card review
  • Ministry match process

Social Media Consistency

Stay visible in your community without it consuming your entire week.

  • Weekly content calendar
  • Post scheduling rhythm
  • Engagement response protocol
  • Monthly content batching

Admin & Technology

The back-office basics that keep everything else from breaking down.

  • Database hygiene tasks
  • Weekly giving reconciliation
  • Tool & software review
  • Communication system audit
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Most pastors went to seminary to preach and pastor people — not to manage spreadsheets and chase down volunteers. The right operational systems give you your calling back.

JethroOS Team

Built for pastors and church admins who want to spend more time on ministry

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